RUENHI

Recruitment, documentation and support for personnel from India

We handle permits and quota applications, candidate sourcing, assessment and testing, legal support and employee onboarding.

Quotas Recruitment Recruitment quality Recruitment options Legal support
Quotas and permits

Hiring foreign workers from visa-required countries

A quota is a government regulatory mechanism that sets the maximum number of foreign specialists permitted to work in Russia. The annual quota is established by a separate resolution of the Government of the Russian Federation.

How the quota system works

Foreign-worker quotas are valid for one year. Russia's Ministry of Labour allocates quotas among the regions and may adjust them during the year based on decisions of regional interdepartmental commissions.

Because quotas are set annually and the figures change each year, employers must submit their documents in advance to obtain permission for the following year.

Important: the exact filing deadlines and required documents depend on the region and the current requirements of the competent authorities.

Legal framework

  • Federal Law No. 115-FZ of 25 July 2002, ‘On the Legal Status of Foreign Citizens in the Russian Federation’.
  • Russian Government Resolution No. 1995 of 5 December 2025 establishing the permitted share of foreign workers for 2026.
  • Order No. 700 of the Russian Ministry of Labour dated 11 December 2025 on the list of occupations, professions and positions for 2026.
  • Order No. 541 of the Russian Ministry of Internal Affairs dated 1 August 2020 (as amended on 2 March 2021).
  • Order No. 27n of the Russian Ministry of Labour dated 23 January 2014.
  • Order No. 795n of the Russian Ministry of Labour dated 24 October 2014.
  • Russian Code of Administrative Offences: Articles 18.15, 18.16 and 5.27 on employer liability.
Application procedure

Four main stages

01

Obtaining a quota

The employer applies for a quota in advance, usually by 1 May of the year preceding the planned recruitment.

02

Obtaining the employer permit (RPIIR)

The need for foreign workers is substantiated and the application package for permission to engage and employ foreign workers is prepared.

03

Obtaining individual work permits (RNR)

Once the employer permit has been issued, an individual work permit is obtained for each foreign national.

04

Employment contract and notifications

An employment contract is signed and the required notifications are submitted to the relevant Ministry of Internal Affairs units.

Stage I Preparing the quota application documents

The employer prepares and submits:

  • an application stating the need for foreign workers, using the regional form;
  • a justification for hiring foreign nationals: a description of business activities, evidence that suitable Russian personnel are unavailable and the rationale for recruiting specialists from India;
  • employer details: OGRN and INN registration numbers, articles of association, an extract from the Unified State Register of Legal Entities and premises documents;
  • a proposed list of roles and job functions aligned with OKVED and ETKS classifications;
  • a forecast of the number of foreign workers required for the following year;
  • company financial indicators, where required by the region;
  • letters from counterparties or equipment delivery plans that may strengthen the application.
Stage II Obtaining permission to engage foreign workers (RPIIR)

Once the quota is approved, the full RPIIR application package is prepared.

Employer documents

Articles of association, OGRN and INN registration numbers, an extract from the Unified State Register of Legal Entities, lease or ownership documents, company details, a draft employment contract, staffing schedule, contracts, certificates and other evidence of business activity.

Evidence of need

An explanatory note, confirmation from the employment centre that suitable Russian candidates are unavailable, interview records, vacancy details and a business case for increased production or services.

Foreign worker's documents

Passport, notarised translation, photograph, voluntary medical insurance and qualification documents, including diplomas and education certificates.

Stage III Individual work permit (RNR) for each foreign national

After receiving the RPIIR, the employer arranges the following for each foreign national:

  • an application using the Ministry of Internal Affairs form;
  • passport and translation;
  • receipt for payment of the state fee;
  • medical examination documents, including HIV, substance-use and infectious-disease screening;
  • voluntary medical insurance policy;
  • photograph;
  • a residential lease or other document confirming suitable accommodation.
Stage IV Employment contract and Ministry of Internal Affairs notifications

Once the work permit is issued, an employment contract is signed. The employer submits:

  • notification of the employment contract in accordance with Article 13 of Federal Law No. 115-FZ;
  • notification that a workplace has been provided to the foreign national;
  • the required annual reports to the Ministry of Internal Affairs.

Changes to employment, including transfer or termination, also require careful management of mandatory notifications.

Global Resource support

Support at every stage

  • prepare the required documents and quota application;
  • prepare a well-supported justification;
  • liaise with the employment centre;
  • prepare the RPIIR application package;
  • prepare individual work-permit applications;
  • prepare notifications required under Federal Law No. 115-FZ;
  • advise on risks and liability;
  • support communication with the relevant Ministry of Internal Affairs units.

Professional preparation makes the process manageable

Hiring workers from India is a multi-stage legal process in which errors can result in refusal. A robust evidence base, correct employment-centre documents, a legally sound explanatory note, alignment between the employer's activities and the vacancy, and properly prepared notifications under Federal Law No. 115-FZ are all essential.

Discuss the documentation process

This material is for general information only. The documents, deadlines and procedure must be confirmed for the relevant region, employer, positions and current government requirements.

Recruitment

Access to active and passive talent pools across India

Global Resource draws on active and passive talent pools throughout India, using sourcing strategies tailored to each role.

We focus closely on matching professional skills to job requirements so that approved quotas are filled and workforce needs are met. Candidates are assessed and tested at specialist facilities.

What we consider

Recruitment tailored to the employer's actual conditions

  • occupation, qualifications and verified experience;
  • number of employees required and start dates;
  • region, worksite, shift pattern and accommodation;
  • candidates' readiness to relocate and meet production requirements.
Recruitment quality

Benefits of structured recruitment

Recruitment quality

A structured selection process improves the match between candidate qualifications and job requirements. 85–90% of permanent employees remain with our clients for more than 12 months, well above the average.

Lower risk

Our candidate assessment and screening systems reduce the likelihood of hiring mistakes, protecting productivity and team morale.

A broader talent pool

Multi-channel sourcing enables Global Resource to reach both active and passive candidates, improving relevance and expanding choice.

Efficient hiring

Structured processes build teams on time without compromising assessment quality. Typical timelines are 10–15 days for mid-level positions and 20–30 days for management roles.

Labour-market insight

Knowledge of labour-market trends and the availability of skilled personnel supports informed decisions and realistic job design.

Recruitment continuity

Consistent communication throughout recruitment reduces restart cycles and keeps ongoing hiring programmes on track.

Recruitment options

Candidate screening

Initial assessment of experience and motivation, testing against your requirements, document checks and confirmation of readiness for the working conditions and employer interviews.

Trial period and guarantee

The trial period is 30 days, allowing you to verify the employee's qualifications. If the worker is not suitable, we provide a replacement at our expense.

Executive search

Search for executives, managers and hard-to-find specialists who are difficult to reach through conventional channels.

Legal and organisational support

We support permit applications and employee onboarding

Documentation

  • Permission to engage foreign workers
  • Employer registration with the Migration Department of the Russian Ministry of Internal Affairs
  • Work-permit application
  • Entry invitation to the Russian Federation
  • Migration registration
  • Visa extensions

Medical examinations

Assistance with arranging employee examinations at specialist medical facilities.

Fingerprinting

Assistance with arranging mandatory fingerprinting in Russia for employees arriving from India.

Employee onboarding

After arrival, we help candidates settle in Russia, integrate into their new team and adapt to the workplace.